For football and rugby clubs
The operating system for the club off the pitch
One shared record of your fixtures, supporters and sponsors, with modules you switch on as the club grows.
Sell a hospitality box and the space is booked, the sponsor's invoice is raised, the website lists it, and the gate lets them in.
How it fits together
Not another app. A way of running the club.
Every other tool sells one room of the club. BackroomOS is the record all the rooms share, the roles of the people in them, and the routine they follow.
The record
Fixtures, seasons, supporters, sponsors and staff, held once. A fixture is the same fixture in the ticket, the hospitality booking, the match report and the photographer’s upload. Nothing is typed twice, so nothing disagrees.
The roles
A staff directory will name who holds each job at the club and what they can see and do. Permissions follow the role, and the committee can see who is doing what.
The routine
A club SOP will set the way the club runs week to week: what happens on Monday after a home game, who chases the sponsor, when the reminders go. The software will hold people to it.
One record, seven modules
Switch on what the club needs
Each module replaces a tool you pay for today, and reads the same record as the rest.
Club Operations
Who does what, on which day, with the software holding them to it.
Replaces: Committee memory, a WhatsApp group and a shared inbox.
Commercial
Win sponsors, deliver what you sold them, and renew without a scramble.
Replaces: A sponsor spreadsheet, a generic CRM and proposals written in Word.
Box Office
Fixture-first ticketing, from the first sale to the turnstile.
Replaces: A ticketing vendor, a gate app and a card supplier.
Club Website
Your site on your domain, and it already knows the score.
Replaces: Pitchero, Squarespace or a web agency.
Venue & Hospitality
Every room, box and clubhouse date in one diary that chases the deposit for you.
Replaces: A paper diary, a booking tool and deposit chasing by phone.
Media & Fans
Your supporters one tap away, with your own club app in the stores next.
Replaces: An app vendor, Mailchimp, Hootsuite, GoFundMe and a Drive folder of photos.
Finance
Walk into the committee meeting knowing where the club stands.
Replaces: Re-keying into Sage or Xero, and a board pack built by hand.
What it replaces
One bill instead of 6. 53% less in fees for your supporters.
For a club with 400 through the gate and 20 home games, selling £155,000 online in a season.
What the club pays today
- Ticketing vendor, 6% + 59p, paid by supporters £10,327
- Website, email, fan app, bookings, cards, CRM £2,620–£4,240
6 logins that share no record.
BackroomOS, Whole Club
- Subscription£2,988
- Fees on the same sales, 2% + 30p, paid by supporters£4,810
- Native club app, White-glove migration, Gate kit (app launching this season)Included
One login, one record.
Both fee figures include card processing. BackroomOS figures assume monthly billing. Competitor figures are typical published rates; every assumption is listed and editable on the pricing page.
Built for football, ready for rugby
Two sports, one way of running a club
Football
Starts with Box Office
Built on a non-league Saturday: matchday tickets by fixture, season tickets that scan all year, and a gate report before the players are out of the shower.
BackroomOS for football clubs →Rugby
Starts with Venue & Hospitality
The clubhouse is the revenue line. Function room and box bookings, deposits chased automatically, and the bar knows which party is in on Saturday.
BackroomOS for rugby clubs →Built for clubs, by club people
We understand the off-pitch grind
BackroomOS is built by people who have run the commercial, ticketing and matchday operations of real football and rugby clubs. Every module exists because someone needed it on a Saturday.
Ready to run the club from one record?
A demo is a conversation about your club, on a copy of the system set up for it.
Book a demo